Government of India

Department of Telecom

Sanchar Bhawan, New Delhi – 110001.

No.7-1/2000-TA-I/21 Dated: 20.11. 2000.

To,

PGM (F)/GM(F)/Director(F&A)/CAO/IFA of each BSNL Circle Accounting Unit

(Except TEC New Delhi & PAO (Hq) DOT Sanchar Bhawan, New Delhi – 1)

Subject: - Clarifications on the functional responsibilities of the ‘DoT Cells.’

It has come to the notice that DOT Cells created w.e.f. 1.10.2000 have failed to sanction and authorize in time pensionery benefits for officials who had retired on 31.10.2000, Such failures do cause financial and mental hardships to the retiring employees and need to be taken seriously. This has probably been a consequence of Circles not appreciating the underlying objective of the Cells and not implementing the orders in right earnest. Member (F) desires a report in the format at Annexure –A. A report may please be sent on the number of cases received in DOT Cell from the SSAs date of receipt, number of cases finalized through issue of authority and payment of DCRG, commuted value of pension, leave encashment, GPF final payment, accumulated CGEGIS-80 and CGEIS-77 and issue of PPO.

2. In order that DOT cells hereafter work smoothly and discharge their functions effectively, the following may please be ensured:

1. SSAs should submit completed records to the DOT Cells through Circle, which should reach at least one month ahead of the date of retirement in DOT Cell.

2. Month wise list of retiring officials for at least six months should also be obtained in advance from the SSAs to do better monitoring in DOT Cells. The GM (F) will have to institute proper monitoring system in DOT Cells to see that SSAs do not make any delay in submission of the completed cases at least one month in advance of the date of retirement of an official. To ensure better control, the functional and administrative control of the DOT Cells will be with the PGM (F)/GM (F)/DGM (F)/IFA.

3. A copy of the Ministry of Finance’s O.M. No.S11012/2/3(2)/DDS/97/RBD/13O Dated 20.1.1997 clarifying that no commission charges are payable for drafts requisitioned by PAOs, cheque drawing DDOs is enclosed. This will facilitate issue of demand drafts for all Government purposes including pension payment to retired employees located at different places without payment of commission charges.

Encl: As above.

-sd-

(A.S.Ray)

DDG (Accounts)